Careers at Calibratr

Job Summary:

Calibratr is an AI-native embedded recruiting partner for high-growth startups. We are recruiters, founders, and operators with a track record of scaling teams from founding hires through Series B and beyond. We embed directly inside client teams and operate as a seamless extension of their hiring.

Our AI agent stack powers full-cycle recruiting and retained sourcing, tailored to each client. We focus on AI healthcare and AI-native startups from Seed to Series B.

Role Description:

The Founding Recruiting Coordinator is the operational backbone of every embedded engagement. You own the logistics that keep multiple client pipelines moving: scheduling, ATS hygiene, candidate communication, and status reporting. "Founding" is literal here. You will define the coordination playbook the rest of the team runs on as we scale. You work inside our AI agent stack (Ashby, Notion, Pin, Wrangle, Slack), keeping the system of record clean so our recruiters and sourcing agents can move fast.

Key Responsibilities:

• Interview scheduling across time zones and multiple concurrent client engagements
• ATS hygiene in Ashby: pipeline stages, candidate records, and reporting stay accurate and current
• Candidate experience end to end: timely communication, clear logistics, no candidate left waiting
• Maintaining the Notion knowledge base: client DNA, role specs, and recruiting trackers
• Weekly status reporting to recruiters, clients, and internal stakeholders
• Catching bottlenecks early (broken integrations, stalled pipelines, scheduling conflicts) and flagging them before they cost a hire
• Writing the SOPs and coordination workflows that future coordinators will inherit

Required Qualifications:

• 2+ years coordinating recruiting operations, in-house or at an agency
• Fluency with at least one ATS; Ashby experience strongly preferred
• Obsessive organization and follow-through across many moving parts
• Comfort operating at startup pace with incomplete information
• Genuine interest in working inside an AI-driven recruiting workflow, not against it

Benefits:

• Remote work flexibility
• Path to a founding full-time seat as we grow
• Collaborative and inclusive company culture

The First 90 Days:

• Own scheduling and ATS hygiene across all active client pipelines
• Stand up a repeatable coordination playbook in Notion
• Become the person recruiters and clients trust to keep the process tight

Logistics:

Remote. Contract to start, open to fractional or full-time, with a path to a founding full-time seat as we grow.

Job Summary:

Calibratr is an AI-native embedded recruiting partner for high-growth startups. We are recruiters, founders, and operators with a track record of scaling teams from founding hires through Series B and beyond. We embed directly inside client teams and operate as a seamless extension of their hiring.

Our AI agent stack powers full-cycle recruiting and retained sourcing, tailored to each client. We focus on AI healthcare and AI-native startups from Seed to Series B.

Role Description:

The Founding Recruiting Coordinator is the operational backbone of every embedded engagement. You own the logistics that keep multiple client pipelines moving: scheduling, ATS hygiene, candidate communication, and status reporting. "Founding" is literal here. You will define the coordination playbook the rest of the team runs on as we scale. You work inside our AI agent stack (Ashby, Notion, Pin, Wrangle, Slack), keeping the system of record clean so our recruiters and sourcing agents can move fast.

Key Responsibilities:

• Interview scheduling across time zones and multiple concurrent client engagements
• ATS hygiene in Ashby: pipeline stages, candidate records, and reporting stay accurate and current
• Candidate experience end to end: timely communication, clear logistics, no candidate left waiting
• Maintaining the Notion knowledge base: client DNA, role specs, and recruiting trackers
• Weekly status reporting to recruiters, clients, and internal stakeholders
• Catching bottlenecks early (broken integrations, stalled pipelines, scheduling conflicts) and flagging them before they cost a hire
• Writing the SOPs and coordination workflows that future coordinators will inherit

Required Qualifications:

• 2+ years coordinating recruiting operations, in-house or at an agency
• Fluency with at least one ATS; Ashby experience strongly preferred
• Obsessive organization and follow-through across many moving parts
• Comfort operating at startup pace with incomplete information
• Genuine interest in working inside an AI-driven recruiting workflow, not against it

Benefits:

• Remote work flexibility
• Path to a founding full-time seat as we grow
• Collaborative and inclusive company culture

The First 90 Days:

• Own scheduling and ATS hygiene across all active client pipelines
• Stand up a repeatable coordination playbook in Notion
• Become the person recruiters and clients trust to keep the process tight

Logistics:

Remote. Contract to start, open to fractional or full-time, with a path to a founding full-time seat as we grow.

About the job

Company Description

Calibratr is a specialized embedded recruiting partner for high-growth startups, consisting of experienced recruiters, founders, and operators. The team has a proven track record of scaling teams from founding hires to Series B and beyond. By embedding directly within client teams, Calibratr operates as a seamless extension of their operations. Leveraging AI-powered agents and workflows, we deliver full-cycle recruiting and retained sourcing services tailored to meet the specific needs of each client.

Role Description

This is a part-time remote role for a Senior Technical Recruiter (Contract) with the potential to become full-time. The Senior Technical Recruiter will manage the entire recruitment lifecycle, including sourcing, screening, interviewing, and onboarding candidates for technical roles. Responsibilities will involve developing hiring strategies, collaborating closely with hiring managers to understand their needs, and ensuring a seamless candidate experience. The role also includes maintaining regular communication with internal teams and stakeholders to meet hiring goals effectively.

Must Have's

• Proven expertise with Full-life Cycle Recruiting and Technical Recruiting
• Experience in fast paced recruiting processes, hiring strategies, and candidate sourcing
• Previous experience with early stage startups and high-growth environments
• Proficiency in Applicant Tracking Systems (ATS) such as Ashby
• Passion for the latest recruitment tools and technologies

Qualifications

• Exceptional written and verbal Communication skills
• Strong relationship management skills with the ability to work collaboratively with hiring managers and stakeholders
• Ability to prioritize tasks and manage multiple requisitions simultaneously in a fast-paced environment

About the job

Company Description

Calibratr is a specialized embedded recruiting partner for high-growth startups, consisting of experienced recruiters, founders, and operators. The team has a proven track record of scaling teams from founding hires to Series B and beyond. By embedding directly within client teams, Calibratr operates as a seamless extension of their operations. Leveraging AI-powered agents and workflows, we deliver full-cycle recruiting and retained sourcing services tailored to meet the specific needs of each client.

Role Description

This is a part-time remote role for a Senior Technical Recruiter (Contract) with the potential to become full-time. The Senior Technical Recruiter will manage the entire recruitment lifecycle, including sourcing, screening, interviewing, and onboarding candidates for technical roles. Responsibilities will involve developing hiring strategies, collaborating closely with hiring managers to understand their needs, and ensuring a seamless candidate experience. The role also includes maintaining regular communication with internal teams and stakeholders to meet hiring goals effectively.

Must Have's

• Proven expertise with Full-life Cycle Recruiting and Technical Recruiting
• Experience in fast paced recruiting processes, hiring strategies, and candidate sourcing
• Previous experience with early stage startups and high-growth environments
• Proficiency in Applicant Tracking Systems (ATS) such as Ashby
• Passion for the latest recruitment tools and technologies

Qualifications

• Exceptional written and verbal Communication skills
• Strong relationship management skills with the ability to work collaboratively with hiring managers and stakeholders
• Ability to prioritize tasks and manage multiple requisitions simultaneously in a fast-paced environment

Calibratr is an AI-native embedded recruiting firm. We embed full recruiting pods inside fast-scaling seed to Series B AI startups, with a focus on AI in healthcare, and run hiring end to end: sourcing, screening, calibration, and close. We hire on proof of work, not resumes, and calibrate to a founder’s real bar instead of a keyword list.

Our stack pairs experienced recruiters with an AI-native sourcing and evaluation workflow, so a small team moves at the speed our clients need.

About the Role

Own and scale Calibratr’s sourcing function across every client engagement. This is a player-coach role: you run high-bar searches yourself and build the team, tooling, and quality bar that let a small pod out-source firms ten times our size.

What you’ll own

• Set the hiring thesis for each role alongside the recruiter and hiring manager: the actual problem the role solves and where that person works today, not a mirror of the job description.
• Run and oversee evidence-based sourcing across our client book, building shortlists against tight specs (stage, stack, geo) with candidate rationale a founder can act on.
• Own our AI-native sourcing workflow (Claude, Exa, Ashby, AI sourcing tools) and keep improving it: search strings, scoring, dedup, and calibration loops against real client feedback.
• Hold the quality bar: enforce proof-of-work scoring, our client-exclusion and no-duplicate rules, and verbatim-source discipline so nothing goes out half-checked.
• Hire, train, and QA a bench of contract sourcers, calibrate them fast, and keep the bar consistent across everyone.
• Own the sourcing scoreboard: shortlist-to-screen-pass rate, volume, and turnaround per client, and report it weekly.
  

You’re a fit if

• You’ve personally sourced senior and staff-level roles (engineering, AI/ML, GTM), not just run high-volume pipelines.
• You can read a technical spec and tell the difference between “worked somewhere that uses X” and “built the thing.”
• You’ve managed or trained other sourcers and can hold a calibration bar across a team.
• You’re fluent with AI-native sourcing tools, or you pick up new tools fast and have real opinions about how to use them well.
• You write clearly. Your candidate rationale goes straight to founders.
• You default to high agency: you unblock yourself, flag a bad spec early, and don’t wait to be told.
  

Bonus

• You’ve sourced in AI or healthcare talent markets (HIPAA/FHIR, clinical, applied AI and agents, MLE).
• You’ve built or heavily used LLM workflows for sourcing or candidate evaluation.
  

How we work: Remote-first, US hours. Small team, direct access to founders, fast feedback.

About the job

Company Description

Calibratr is a specialized embedded recruiting partner for high-growth startups, consisting of experienced recruiters, founders, and operators. The team has a proven track record of scaling teams from founding hires to Series B and beyond. By embedding directly within client teams, Calibratr operates as a seamless extension of their operations. Leveraging AI-powered agents and workflows, we deliver full-cycle recruiting and retained sourcing services tailored to meet the specific needs of each client.

Role Description

This is a part-time remote role for a Senior Technical Recruiter (Contract) with the potential to become full-time. The Senior Technical Recruiter will manage the entire recruitment lifecycle, including sourcing, screening, interviewing, and onboarding candidates for technical roles. Responsibilities will involve developing hiring strategies, collaborating closely with hiring managers to understand their needs, and ensuring a seamless candidate experience. The role also includes maintaining regular communication with internal teams and stakeholders to meet hiring goals effectively.

Must Have's

• Proven expertise with Full-life Cycle Recruiting and Technical Recruiting
• Experience in fast paced recruiting processes, hiring strategies, and candidate sourcing
• Previous experience with early stage startups and high-growth environments
• Proficiency in Applicant Tracking Systems (ATS) such as Ashby
• Passion for the latest recruitment tools and technologies

Qualifications

• Exceptional written and verbal Communication skills
• Strong relationship management skills with the ability to work collaboratively with hiring managers and stakeholders
• Ability to prioritize tasks and manage multiple requisitions simultaneously in a fast-paced environment

About the job

Company Description

Calibratr is a specialized embedded recruiting partner for high-growth startups, consisting of experienced recruiters, founders, and operators. The team has a proven track record of scaling teams from founding hires to Series B and beyond. By embedding directly within client teams, Calibratr operates as a seamless extension of their operations. Leveraging AI-powered agents and workflows, we deliver full-cycle recruiting and retained sourcing services tailored to meet the specific needs of each client.

Role Description

This is a part-time remote role for a Senior Technical Recruiter (Contract) with the potential to become full-time. The Senior Technical Recruiter will manage the entire recruitment lifecycle, including sourcing, screening, interviewing, and onboarding candidates for technical roles. Responsibilities will involve developing hiring strategies, collaborating closely with hiring managers to understand their needs, and ensuring a seamless candidate experience. The role also includes maintaining regular communication with internal teams and stakeholders to meet hiring goals effectively.

Must Have's

• Proven expertise with Full-life Cycle Recruiting and Technical Recruiting
• Experience in fast paced recruiting processes, hiring strategies, and candidate sourcing
• Previous experience with early stage startups and high-growth environments
• Proficiency in Applicant Tracking Systems (ATS) such as Ashby
• Passion for the latest recruitment tools and technologies

Qualifications

• Exceptional written and verbal Communication skills
• Strong relationship management skills with the ability to work collaboratively with hiring managers and stakeholders
• Ability to prioritize tasks and manage multiple requisitions simultaneously in a fast-paced environment

About the job

Company Description

Calibratr is a specialized embedded recruiting partner for high-growth startups, consisting of experienced recruiters, founders, and operators. The team has a proven track record of scaling teams from founding hires to Series B and beyond. By embedding directly within client teams, Calibratr operates as a seamless extension of their operations. Leveraging AI-powered agents and workflows, we deliver full-cycle recruiting and retained sourcing services tailored to meet the specific needs of each client.

Role Description

This is a part-time remote role for a Senior Technical Recruiter (Contract) with the potential to become full-time. The Senior Technical Recruiter will manage the entire recruitment lifecycle, including sourcing, screening, interviewing, and onboarding candidates for technical roles. Responsibilities will involve developing hiring strategies, collaborating closely with hiring managers to understand their needs, and ensuring a seamless candidate experience. The role also includes maintaining regular communication with internal teams and stakeholders to meet hiring goals effectively.

Must Have's

• Proven expertise with Full-life Cycle Recruiting and Technical Recruiting
• Experience in fast paced recruiting processes, hiring strategies, and candidate sourcing
• Previous experience with early stage startups and high-growth environments
• Proficiency in Applicant Tracking Systems (ATS) such as Ashby
• Passion for the latest recruitment tools and technologies

Qualifications

• Exceptional written and verbal Communication skills
• Strong relationship management skills with the ability to work collaboratively with hiring managers and stakeholders
• Ability to prioritize tasks and manage multiple requisitions simultaneously in a fast-paced environment